PRIVACY POLICY
Last updated: August 8, 2025
This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website or register for the RMC Golden Trophy event.
By using this website, you agree to the terms of this Privacy Policy.
1. Who We Are
This website is operated by:
Limburg Karting
Damstraat 1
3600 Genk (BE)
Email: info@kartinggenk.be
We are the organizers of the RMC Golden Trophy event.
2. What Personal Data We Collect
We may collect the following personal data:
- Full name
- Email address
- IP address and device data (via cookies)
- Event registration details (such as racing category, team name, license number, etc.)
This information is collected via:
- Our embedded Apex‑Timing registration system
- Website analytics tools (only with your consent)
- Cookies (see our Cookie Policy)
3. Why We Process Your Data
We process your personal data for the following purposes:
| Purpose | Legal Basis |
|---|---|
| Event registration and participation | Contractual necessity |
| Event communication (e.g., updates) | Contractual necessity |
| Insurance, safety, and legal records | Legal obligation |
| Analytics and website performance | Consent (via cookie banner) |
| Publishing results and rankings | Legitimate interest (transparency) |
4. Data Sharing
Your personal data may be shared with trusted third parties for organizational and technical purposes, including:
- Apex‑Timing (event registration processor)
- Race officials, insurance partners, or regulatory bodies
- Our website platform (Squarespace) and hosting providers
We ensure that all third parties respect your data protection rights and operate under a Data Processing Agreement where required.
Apex‑Timing processes data according to their own policy: Apex-Timing Privacy Policy
5. Data Retention
We retain your personal data only for as long as necessary:
- Registration data: Up to 12 months after the event
- Results and rankings: Indefinitely, if published for historical reference
- Cookie-related data: See Cookie Policy
6. Your Rights (Under GDPR)
As a data subject, you have the right to:
- Access your personal data
- Correct inaccurate data
- Request deletion of your data (“right to be forgotten”)
- Object to processing (where applicable)
- Request restriction of processing
- Request data portability
- File a complaint with the Belgian Data Protection Authority
To exercise any of these rights, please email us at info@kartinggenk.be.
7. Security Measures
We take appropriate technical and organizational measures to protect your personal data from loss, unauthorized access, or misuse.
8. Cookies and Tracking
We use cookies for essential site functionality and optional analytics (with your consent). Some cookies are set by third-party services such as Apex-Timing.
Please refer to our full Cookie Policy for more details.
9. Changes to This Policy
We may update this policy from time to time to reflect changes in legal requirements or website functionality. Any updates will be posted on this page.
Contact
If you have any questions or concerns about how we process your data, contact us at:
Limburg Karting
Damstraat 1
3600 Genk (BE)
Email: info@kartinggenk.be